Management Assistant
DUTIES INCLUDE:
Administrative, management planning, and support for all psychology programs and services in all outpatient settings of VATVCBHCS. Responsible for all administrative functions within the Psychology section and regularly represents the section in project planning activities when so designated. Administrative responsibilities include fiscal, personnel, equipment, program, and supply management. Additionally, the incumbent serves as liaison and is responsible to the Chief of Psychology and top management on administrative matters concerning the section. Responsible for the management of data related to the programs within the Psychology section. Participate in establishing administrative policies and procedures, ensuring that written policies are within established federal regulations and VA written guidelines. Responsible for administrative duties associated with the Psychology Internship Training Program. This includes onboarding of Interns within each cohort, submission of annual reports, program documentation including ensuring Intern files are updated and complete, and assisting with administrative components of annual selection procedures. Develops short and long-range plans for achieving goals set within the strategic plan and makes necessary adjustments to improve delivery of patient care services in conjunction with the Chief of Psychology, Associate Chief of Staff for Mental Health, and Mental Health Administrative Officer. This often involves consultation with staff at all levels of the clinic and VATVCBHCS Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
:
Monday - Friday 8:
00 a.m. - 4:
30 p.m. (Alternate schedules may be necessary to meet the needs of the organization) Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Management Assistant/PD00360O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
financial management, personnel management, organizational structuring and strategic planning; efficiently utilize Microsoft Excel, Publisher, Outlook, PowerPoint, and statistical software commonly used by providers to manage research data; technical skill in information technology management; system redesign concepts; and, adapting analytical techniques and evaluation criteria to the measurement and improvement of the product line's effectiveness and overall organizational productivity. You will be rated on the following Competencies for this position:
Attention to DetailClericalManages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Light lifting, under 15 pounds; Light carrying, under 15 pounds; Use of fingers; Both hands required; Walking (2 hour); Kneeling (2 hour); Repeated bending ( 2 hours); Climbing, legs only (2 hours) Both legs required; and Hearing (aid permitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative, management planning, and support for all psychology programs and services in all outpatient settings of VATVCBHCS. Responsible for all administrative functions within the Psychology section and regularly represents the section in project planning activities when so designated. Administrative responsibilities include fiscal, personnel, equipment, program, and supply management. Additionally, the incumbent serves as liaison and is responsible to the Chief of Psychology and top management on administrative matters concerning the section. Responsible for the management of data related to the programs within the Psychology section. Participate in establishing administrative policies and procedures, ensuring that written policies are within established federal regulations and VA written guidelines. Responsible for administrative duties associated with the Psychology Internship Training Program. This includes onboarding of Interns within each cohort, submission of annual reports, program documentation including ensuring Intern files are updated and complete, and assisting with administrative components of annual selection procedures. Develops short and long-range plans for achieving goals set within the strategic plan and makes necessary adjustments to improve delivery of patient care services in conjunction with the Chief of Psychology, Associate Chief of Staff for Mental Health, and Mental Health Administrative Officer. This often involves consultation with staff at all levels of the clinic and VATVCBHCS Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
:
Monday - Friday 8:
00 a.m. - 4:
30 p.m. (Alternate schedules may be necessary to meet the needs of the organization) Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Management Assistant/PD00360O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/14/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
financial management, personnel management, organizational structuring and strategic planning; efficiently utilize Microsoft Excel, Publisher, Outlook, PowerPoint, and statistical software commonly used by providers to manage research data; technical skill in information technology management; system redesign concepts; and, adapting analytical techniques and evaluation criteria to the measurement and improvement of the product line's effectiveness and overall organizational productivity. You will be rated on the following Competencies for this position:
Attention to DetailClericalManages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Light lifting, under 15 pounds; Light carrying, under 15 pounds; Use of fingers; Both hands required; Walking (2 hour); Kneeling (2 hour); Repeated bending ( 2 hours); Climbing, legs only (2 hours) Both legs required; and Hearing (aid permitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$43,251 to $56,222 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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