File / Scanning Supervisor
The primary purpose of this position is supervision of the Medical Records Scanning and File Room unit of the Health Information Management Section (HIMS) which includes:
maintenance and storage of outpatient Veterans Affairs (VA) records, Inpatient and Outpatient Office of Community Care records, scanning of documents into the electronic medical record, filing of loose documents, check in and/or transfer out of records and retirement of records in compliance with Veterans Health Administration (VHA) policies as well as Joint Commission standards for paper and electronic medical records. Incumbent is responsible for the daily operation of the Medical Records Scanning and File Room unit at the VA Texas Valley Coastal Bend Health Care System. Also, included in this responsibility is the incumbent's effectiveness in resolving daily problems timely and accurately. In addition, incumbent is expected to assure that Leads and employees are functioning at or above a fully successful level for the unit to provide the expected support to other sections, services, Veterans and others with whom there is contact. Any operational problems which are beyond the scope of authority of the incumbent are timely and accurately reported to the Chief of HIM or designee, along with recommended corrective action. Problems are thoroughly researched, addressed and followed up by the incumbent, keeping management fully informed of operations, activities and issues. May function as the Contracting Officer's Representative (COR) working for VA Texas Valley Coastal Bend Health Care System and serves as business liaison between the agency and private contractors. Monitors contractors' progress in performing tasks, compiles inspection reports and recommends contract terminations or modifications as required by the position and specific contract(s). This summary is not all inclusive and requires other duties as assigned. Work Schedule:
Monday - Friday, 8:
00 a.m. to 4:
30 p.m. Compressed/Flexible:
Not authorized. Telework:
Not authorized. Virtual:
This is not a virtual position. Position Description/PD#:
File / Scanning Supervisor/PD002220 Relocation/Recruitment Incentives:
Incentives are not authorized for this position. Financial Disclosure Report:
Not required. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience as a Lead or Chairperson to a group that provides guidance and training; maintenance and storage of outpatient records; scanning documents into the electronic medical record, filing of loose documents; work that includes knowledge of medical record systems. You will be rated on the following Competencies for this position:
Database Management SystemsEmployee DevelopmentEmployee RelationsManages and Organizes InformationTeaching Others Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Position will require light lifting (under 15 pounds), light carrying (under 15 pounds), use of fingers, Hearing (aid may be permitted) and sitting over 4 hours. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
maintenance and storage of outpatient Veterans Affairs (VA) records, Inpatient and Outpatient Office of Community Care records, scanning of documents into the electronic medical record, filing of loose documents, check in and/or transfer out of records and retirement of records in compliance with Veterans Health Administration (VHA) policies as well as Joint Commission standards for paper and electronic medical records. Incumbent is responsible for the daily operation of the Medical Records Scanning and File Room unit at the VA Texas Valley Coastal Bend Health Care System. Also, included in this responsibility is the incumbent's effectiveness in resolving daily problems timely and accurately. In addition, incumbent is expected to assure that Leads and employees are functioning at or above a fully successful level for the unit to provide the expected support to other sections, services, Veterans and others with whom there is contact. Any operational problems which are beyond the scope of authority of the incumbent are timely and accurately reported to the Chief of HIM or designee, along with recommended corrective action. Problems are thoroughly researched, addressed and followed up by the incumbent, keeping management fully informed of operations, activities and issues. May function as the Contracting Officer's Representative (COR) working for VA Texas Valley Coastal Bend Health Care System and serves as business liaison between the agency and private contractors. Monitors contractors' progress in performing tasks, compiles inspection reports and recommends contract terminations or modifications as required by the position and specific contract(s). This summary is not all inclusive and requires other duties as assigned. Work Schedule:
Monday - Friday, 8:
00 a.m. to 4:
30 p.m. Compressed/Flexible:
Not authorized. Telework:
Not authorized. Virtual:
This is not a virtual position. Position Description/PD#:
File / Scanning Supervisor/PD002220 Relocation/Recruitment Incentives:
Incentives are not authorized for this position. Financial Disclosure Report:
Not required. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience as a Lead or Chairperson to a group that provides guidance and training; maintenance and storage of outpatient records; scanning documents into the electronic medical record, filing of loose documents; work that includes knowledge of medical record systems. You will be rated on the following Competencies for this position:
Database Management SystemsEmployee DevelopmentEmployee RelationsManages and Organizes InformationTeaching Others Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Position will require light lifting (under 15 pounds), light carrying (under 15 pounds), use of fingers, Hearing (aid may be permitted) and sitting over 4 hours. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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